Green coffee inventory and ordering guide
Manage green coffee lots, landed costs, stock corrections, low-stock alerts and supplier ordering links in BeanCounter.
Green coffee inventory and ordering guideDOCUMENTS
Coffee Purchase Documents & Roastery Records
Keep the paperwork behind your inventory close to the records it supports. Upload purchase invoices, receipts or lot information to your signed-in profile and retrieve them when reviewing supplier or stock details.
What you can do: Documents
- Document uploads up to 10 MB per file.
- A saved document list with file names, upload dates and download links.
- Shortcuts to import inventory information or enter a purchase.
- Full profile backups that include uploaded document contents.
Uploading an invoice does not automatically create inventory or extract all its line items. Full profile backups copy saved document contents; inventory/pricing PDF reports are summaries rather than restorable backups.
Quick tutorial: Documents
Upload a file
Open Documents, choose Upload document and select an invoice, receipt or lot sheet under the file-size limit.
Check it was saved
Confirm that the file appears in Your documents. Use Download to retrieve a copy.
Enter the inventory record
Use Import inventory or Green inventory to enter or review the coffee purchase and its quantities and costs.
Make an independent backup
Open Settings and choose Download full profile backup. Keep that export and the original documents somewhere outside BeanCounter. Profile settings and backup guide.